West Orange Community Meeting Notes, Sept. 13, 2021

 West Orange Community Meeting Agenda, September 13, 2021, 7 PM

 

1.     Introduction of new troops/volunteers and any guests

a.     Nancy and Christy from multi-level troop 1641

b.     Laura – co-leader for 755

c.     Pamela and Valerie for Daisy troop 902

d.     Annie and Melissa for Daisy troop 1679

e.     Katie – co-leader for 1684

 

2.     Membership Team reports

a.     Recruitment update – Sarahi. Sept 25, 10-2 Oakland Nature Preserve doing open house with table for activities. Need to get volunteer signup.

b.     Treasurer update – Sarahi. West Orange won Super Citrus award for 75% GFG goal and 75% of Spring Renewal.

c.     Registrar update – Nicole. Several new troops and girls, will have better count at next meeting.

d.     Girl Scout Ambassador – Valerie.  

 

3.     Program Team reports – Kim

a.     Safety and Training – Kim and Sarahi

                                               i.     Sarahi -- First Aid/CPR training, Wednesday 9/29 at the Masonic Lodge in downtown Winter Garden. Registration open now at MyGS, $42. Two hours online (which must be taken by 5 PM on 9/28) and then in-person skills test at 6:00, 7:00, or 8:00. 
Julie to check about Disney-offered certifications through Red Cross/American Heart Association. 

                                             ii.     TARs – what is it, what do you need it for, what errors will likely get it rejected?  -- Kim

Link for current TAR is under the COVID section of Forms on the Citrus Web site:
https://www.citrus-gs.org/content/dam/girlscouts-citrus-gs/documents/troop_support/Meeting-General%20Activity%20TAR%20Packet.pdf

Remember, on a TAR, anyone on the trip cannot be the emergency contact for someone else on the trip.
If you get a new parent volunteer or child, submit an updated TAR.

Any parent volunteers must have an active background check and be a registered Girl Scout if they’re attending meetings or events.

                                            iii.     Troop Camper Level 1 Training at MKW. Registration is open on MyGS. $20. Dates include 10/9, 10/23, 11/6. One more to be added in December. This is a combined online and in person training. Only one date is needed per person. This training is necessary for camping, a skills day, or any overnight trip.

                                            iv.     COVID-19 safety page was last updated Aug 16.: https://www.citrus-gs.org/en/about-girl-scouts/covid-19-updates.html

                                              v.     Anyone have updates about renting OCPS space?

b.     Camporee (possibly March 26 or April 8?) – Rachael. If anyone wants to help out on the committee for Camporee, please contact Rachael. (Activities, logistics, booking location, etc.). Kesha (3026/892) has volunteered to help. Thanks!!

c.     Older Girl Mentor – Courtney. Contact Courtney when you’ve got girls working on higher awards (Bronze, Silver, Gold) to help keep the community in the loop.

d.     Community Service – Joy

                                               i.     Project Birthday Bags going through September 30

e.     Community Events coordinator – Kathy 

f.      Council events available at: https://www.citrus-gs.org/en/events/event-list.html

 

4.     Logistics Team reports

a.     Gifts for Girls update – Rotaya

                                               i.     Clothing/small items collection. First drop closes Sept. 21. Next drop will be in December or January.

                                             ii.     Troop financial donations. Goal is $3199. Looking at Spirit Nights, troop donations (hoping to have 100% of girls/families in a troop donate $7).

b.     Fall Product – Kari

                                               i.     What is Fall Product? Online magazine sales plus online and in person chocolate and nuts fundraisers. Penguin theme, personalized patches have returned. 

                                             ii.     Online training and paperwork pickup info. Currently 18 Troop Fall Product Chairs, half have done training. Once training has done, Kari will reach out so you get your paperwork. Also, feel free to join the West Orange Fall Product Facebook group for more information. 

                                            iii.     Access to M2 opens Sept. 13

                                            iv.     Sales begin Sept. 20

                                              v.     Initial order and bank account info in M2 due Oct. 6.

                                            vi.     November 1-14, initial pickup. 

                                           vii.     Misprint on the order card – the Sweet and Salty Mix is actually $6, not $5. (It is wrong on the picture, but correct on the actual order slip.)

                                         viii.     More information to come about Fall Rally from Council.

c.     Cookie sales – Shaune/Stephane/Erica

                                               i.     New cookie (Adventurefuls, caramel brownie) and this year’s mascot (koala)

                                             ii.     Cookie (and Fall Product) rewards to be picked up

                                            iii.     Erica will be posting requests on the community pages for pearls of wisdom for cookie chairs and compiling a list of cookie chair mentors as well. Goal will be to have all new cookie chairs have an assigned mentor.

d.     Recognitions – Deb

                                               i.     Dates for Board awards

                                             ii.     Dates for Community awards

e.     Communications – Julia

                                               i.     New West Orange blog: https://westorangegirlscouts.blogspot.com

                                             ii.     Citrus Shop still located at the Pine Castle location

f.      Upcoming events

                                               i.     At the next meeting, voting for delegates who vote on issues like rules and regulations – it is the representatives from West Orange to the governance committee for Girl Scouts. 
(Review changes and vote on bylaws changes, attend annual board meeting.)

                                             ii.     Community meetings: 10/11, 11/08, 12/13

                                            iii.     Council event – International Day of the Girl “Girl Scouts Change the World” virtual event October 9, 2-5 PM

                                            iv.     Trunk or Treat?

                                              v.     Holiday Parades? (Winter Garden parade is scheduled for Dec. 4, will need to verify with Council that there can be GS participation.)

                                            vi.     Thinking Day?

 

5.     Open time for questions, comments, successes, challenges?